my gtd hack: sync to paper

A good friend of mine recently encouraged me to give the HipsterPDA a try using the GTD system of organization. I had a few problems to overcome. First was the fact that I like to keep most of my stuff on the computer as opposed to 100% paper. Yet at the same time I don’t have my computer with me all the time.

What I needed was a way to sync my HipsterPDA with my Mac. So I’ve been known to goof around with AppleScript (I’m a marketing guy) and I thought it might be a fun project.

So… I enter all my items into iCal. I like to organize my Next Actions by client so it was natural to just assign the Task (iCal’s term) into the appropriate client’s calendar. Then I created new calendars for @Someday, @Projects, @Waiting for, etc. No appointments here, just items.

Then I went to print. Crap. I can’t print just the Task list – I have to take the Calendar too. Enter AppleScript. With a little copy and pasting from code I found around the web I came up with a script to print only the Tasks of a selected Calendar. I also modified that script to print me all my Next Actions from all my Calendars.

And another cool benefit? Since I use iSync too, all my Tasks are also on my Bluetooth enabled phone. No more forgetting the milk on the way home. Hallelujah!

Download scripts from here. They might look they don’t do anything but they do copy Tasks to the Clipboard. Once it runs, just go to your favorite word processor and paste. Disclaimer: I’m an idiot, they don’t work and I can’t help you much to figure out why they don’t work for you.

If you are having problems with the scripts, here is a link that displays the scripts as raw text. Need to copy into two different files (both scripts listed in the text file).